People & Contracts

What is a contract?

In Plantime, a contract represents the working relationship between a person and a team. It defines:

• Role — the position or job title
• Contracted hours — how many hours per week or month the person is expected to work
• Workload percentage — expressed as a percentage of full-time (e.g. 80% for 4 days a week)
• Rate — hourly or monthly, used in reports

One person can hold multiple contracts across different teams.

Managing contracts (managers)

Go to Team → People to see all active contracts on your team. From here you can:

• Invite a new team member — send an invite by email; they'll be asked to create an account
• Edit a contract — update hours, rate, or role
• End a contract — removes the person from future scheduling on this team

When a contract is active, the person appears in all scheduling views and is eligible for shift assignments.

Contracts and scheduling

The scheduling system uses contract data directly:

• A person only appears in the Contract view if they have an active contract
• Auto-assign respects contracted hours to avoid over or under-scheduling
• Reports use contract rates to calculate labour costs

Viewing your own contract (workers)

Workers can see their active contracts under Dashboard → Contracts. This shows the role, hours, and rate for each contract. If anything looks incorrect, contact your manager.

Competencies and contracts

Competencies define which shifts a person can be assigned to. They're set separately from contracts — see Competencies for how they connect.