Scheduling Assistant

What the assistant does

The scheduling assistant is an AI you can collaborate with to build and manage your schedule. It has full access to the plan — it can read existing shifts, create new ones, reassign people, and make adjustments, just like you can through the planner interface.

You interact with it through a chat interface. Describe what you need in plain language and it carries out the action.

What you can ask it

The assistant can handle most scheduling tasks:

• Build a schedule — "Create morning shifts for all 5 days next week for the kitchen team"
• Fill gaps — "Who's available to cover Friday afternoon?"
• Reassign — "Move Alice's Wednesday shift to Carmen"
• Check coverage — "Are we understaffed on Saturday?"
• Respect preferences — "Assign shifts for next week based on submitted preferences"
• Review conflicts — "Show me anyone who's double-booked"

Working collaboratively

The assistant makes changes directly to the plan as you talk. You can see the result immediately in the planner view alongside the chat. If you don't like what it did, tell it to undo or adjust — it will revise.

You stay in control. The assistant won't publish the schedule or make changes outside the current planning period without being asked.

Tips

• Be specific about dates, teams, and competencies when asking for changes
• You can ask it to explain its reasoning — useful when an assignment looks unexpected
• Use it for the first draft of a schedule, then fine-tune manually in the planner

Limitations

The assistant works within the constraints of your team's data — contracts, competencies, and availability. It can't assign someone to a shift they're not qualified for or create contracts on your behalf.